Located in historic Hillsborough, New Hampshire, USA
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Emerald Lake Village District (“ELVD”) within the Town of Hillsborough was established in 1979 for the community surrounding Emerald Lake, formerly known as Gould Pond. Originally a subdivision of seasonal homes, it has developed into primary homes for the majority of its residents. ELVD through a Board of Commissioners manages the well based water system, the beaches and recreational areas, and approximately fourteen miles of roads.
ELVD is also a community of people who enjoy the unique advantage of their own lake and beaches, as well as the proximity of Fox Forest, Pat’s Peak for skiing, and access to the shopping and dining available in Hillsborough, while located close to Concord in the southwest part of New Hampshire.
NOTICE OF ELVD COMMISSIONERS' WORKSHOP
Date: THURSDAY, APRIL 7, 2016
Time: 5:30 pm
Place: ELVD Office, 5 Main Street, Below Central Square Emporium, Hillsborough, NH 03244
Agenda: Monthly Bills
By: The Board of Commissioners
NOTICE OF ELVD COMMISSIONERS’ MONTHLY MEETING
Date: THURSDAY, APRIL 14, 2016
Time: 6:00 pm
Place: Town Office, School Street, Hillsborough, NH 03244
By: The Board of Commissioners
NOTICE OF ELVD ANNUAL VOTING and ANNUAL MEETING
Date: SATURDAY - APRIL 23, 2016
Voting Times:10:00am - 12:00 pm
Voting Place: Hillsboro-Deering Elementary School, Hillcat Drive, Hillsborough, NH 03244
Annual Meeting Time: 12:30pm
Annual Meeting Place: Hillsboro-Deering Elementary School, Hillcat Drive, Hillsborough, NH 03244
By: The Board of Commissioners
To the Inhabitants of the Emerald Lake Village District, located within the Town of Hillsborough, County of Hillsborough in said State, qualified to vote in District affairs:
You are hereby notified to meet in the Hillsboro-Deering Elementary School, located on Hillcat Drive, Hillsborough, NH on Saturday, the 23rd day of April, 2016, at ten o'clock in the forenoon. Balloting on Article One, election of officers, will take place between ten o'clock and twelve o'clock in the afternoon. Discussion and Voting on Articles Two through Eight will begin at 12:30 P.M., at the same location.
To choose one Commissioner for a three year term, one Commissioner for a one year term, one Moderator for one year, one Clerk for one year, and one Treasurer for one year. (To Be Voted On By the Official Ballot)
To hear the reports of the Village District Officers, Auditors, Agents, Committees or other officers heretofore chosen or appointed; or to take any other action in relation thereto. Majority vote required.
Explanation: This is a standard article that merely includes the reporting to the residents of information including discussion of the contents of the Annual Report.
To see if the Village District will vote to raise and appropriate the sum of ONE HUNDRED FIFTY THOUSAND ONE HUNDRED THIRTY DOLLARS ($150,130.00) for the operating expenses of the district including General Government, Streets, Bridges and Recreation, Operating Transfers Out and all other current expenses of the district for 2016, not including appropriations by special warrant articles and other appropriations voted separately. (Recommended by the Village District Commissioners) Majority vote required.
Explanation: This is a standard article that authorizes expenditures under the 2015 Budget for operating the District (nonwater expenses).
To see if the Village District will vote to raise and appropriate the sum of THREE HUNDRED THIRTY FIVE THOUSAND EIGHT HUNDRED FIVE AND NO CENTS ($335,805.00) for the purpose of operating the Water Department, including debt service, during 2016, not including appropriations by special warrant articles and other appropriations voted separately said funds to be offset by the income to the Water Department. (Recommended by the Village District Commissioners). Majority vote required.
Explanation: This is a standard article that authorizes expenditures under the 2015 Budget for operating the District Water System.
To see if the Village District will vote to change the purpose of the “Roads Capital Reserve Fund” to the “Roads and Bridges Capital Reserve Fund”. 2/3 vote required.
Explanation: We have been informed by our consultant that although bridges and roads both come under the DRA designation of “Highways and Streets” , we cannot technically use funds from the present Reserve as designated “Roads Capital Improvements Fund” or “Road Capital Reserve Fund” for bridges, unless we change the name to include mention of bridges. The NHDRA prefers us to use the following title” “Roads and Bridges Capital Reserve Fund”. This change requires a 2/3 majority to accomplish this technical adjustment.
To see if the Village District will vote to raise and appropriate the sum of THIRTY-FIVE THOUSAND DOLLARS AND NO CENTS ($35,000.00) to be added to the Roads and Bridges Capital Reserve Fund already established. (Recommended by the Village District Commissioners). Majority vote required.
Explanation: The Roads Capital Improvement Fund currently has a balance of ap. $20,179.00 after setting aside another $10,000 last year with voter approval. The Commissioners recommend continued contribution to this fund on a regular basis in anticipation of an expanded road improvement plan.
It now appears that some of this money will have to be used in 2016 due to a significant erosion problem occurring from sand and materials coming downhill on Hemlock Street, accumulating and/or continuing on to Hummingbird and then into the lake, which can be a pollution problem. The Commissioners have been in touch with Northpoint Engineering which did a preliminary first look, but we need funds to engineer a solution.
In addition, we have all been aware that the Red Fox Crossing Bridge has been “red tagged” for some time. We received a report dated December 3, 2014 following an interim inspection of Red Fox Crossing Bridge from the NH Department of Transportation. This reported the condition as severe including the main pipe being severely undermined the whole length and inverting with holes in the structure. It is rated at 38% deficiency. It is not unsafe but it will be an expensive fix, starting with about $20,000 in engineering costs alone. Obviously this will not get finished in one year and may take several years. But we must continue to build a reserve to meet those costs.
To see if the Village District will vote to raise and appropriate the sum of FIFTY THOUSAND DOLLARS AND NO CENTS ($50,000.00) to be added to the Water System Capital Improvements Fund already established, for the purpose of continuing replacing mains, distribution lines and other water infrastructure, said sum to be offset by the income to the Water Department. (Recommended by the Village District Commissioners). Majority vote required.
The District voted last year not to increase its borrowing to finance continued water line and main replacement after completion of Phase 1, at the continued annual meeting in July 2014. The current debt takes 50% of all water revenues to sustain. Borrowing government funds is also costlier in the long run, as it requires payment of additional administrative fees, compliance costs, expensive engineering & design costs, and adhering to federal wage standards as well as other hidden costs. Instead, the District has started work on a long term capital improvements plan (“CIP”) to consist of self-funding of improvements on a phased basis from yearly appropriations into a special purpose reserve fund. This will allow us to use our existing contractors most familiar with our system with bidding, and to gradually address line replacement street by street, as well as other major upgrades or new components as they become necessary. This water system will always need revolving work over its lifetime, which the CIP will take into account.
The Commissioners are recommending that instead of expensive state financing, we continue “Phase 2" improvement of water lines by self-funding which is done through establishment of a new Capital Reserve Fund devoted to that purpose. The District is going to be updating and expanding a Capital Improvements Plan (“CIP”) originally developed in 2012. The Commissioners anticipate doing 1-2 branch roads a year but want to start building a fund until the Plan is done, roads are identified, and estimates obtained, which may take an additional 1-2 years.
Last year we initially funded this new CIP with $25,000 and we are now asking for an additional$50,000 to build this fund up. We want to run three new pipes with wiring and data cables, and new electrical into a new building which will be partially underground using an existing structure on Patten Hill with a new foundation. This system is for Wells #7, 8 and 9 to streamline metering and electrical. The former building had to be torn down because it was falling down and wires were deteriorating.
We also have in mind the plan which has been discussed since Phase I, of combining all water treatment in the new pumphouse on Patten Hill by running water lines up from the current secondary Meetinghouse treatment center and dispensing with treatment at that location, thereby offering preventive maintenance and cost effectiveness. We need funds to start planning and engineering this process, although it may take several years.
To transact any other business that may legally come before the Village District Meeting.
Explanation: This is a standard article that merely authorizes the District and BOC to handle any other business that may come up at the Annual Meeting.
Given under our hands and attested to this 29th day of March in the year Two Thousand and Sixteen.
By the Board of Commissioners, Emerald Lake Village District
~ Mark Rodier, Chairman
~ Zane Merva
~ Wayne Held
Winter parking restrictions now in effect until April 15th
From November 1st through April 15th, parking on District Roads is not allowed. Vehicles that block or encroach on the District right-of-way will be towed at the owner's expense.
Seasonal Water Shutoffs
BOC reminds all seasonal residents that we offer FREE water shut off starting October 1st. Turn on in the spring is also free. Property owners will still be billed for non-seasonal shutoff or turn-on service.
Leak Reporting/Water Issues
All leaks should be reported first to ELVD Commissioner, Mark Rodier, at 603-703-2210 or 603-464-2890 or Send e-Mail to Mark.
Water Shut-off and Turn-on
To request your water service be shut-off or turned on, please contact Water System Operators at 603-428-3525. 48 hours notice required. Homeowner must be present when water is turned on. $50/fee per shut-off and/or turn on to be invoiced by Emerald Lake Village District. Turn-on and shut-off service is not available on weekends, holidays, or same day, except in an emergency. Self-service is considered tampering and punishable by fine.
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